Planning Monitoring and Evaluation Division
Responsible for the formulation and integration of plans and programs emanating from all units of the Regional Field Office;
Responsible for data analysis and monitoring of the implementation of plans and programs through the management information system.
Who may avail of the services?
Municipalities with GAA-Approved BUB projects
Civil Society Organizations involved in the preparation and implementation of BUB Projects
Stakeholders in the BUB implementation
BUB Implementation Guidelines briefing can be conducted half day to one day
Table evaluation of documents - half day for non-infra and one day for infra projects
Site validation - 1 to 3 days, depending on the project location
Fund transfer - minimum of half day, depending on the bank process
What are the Requirements?
Liquidation of Cash Advances received by Commission on Audit;
SB Resolution allowing the Local Chief Executive (Municipal Mayor) to enter into MOA;
Photo-copy of the most recent Good Financial Housekeeping (GFH) issued by DILG;
Photo-copy of Certificate of Public Financial Management (PFM) from DBM;
Certificate of Counterpart from the Municipal Treasurer or AIP indicating the counterpart;
Program of Works (for infrastructure projects);
Cost Estimates and Detailed Engineering Design (for infrastructure projects);
Validation Report by the BUB Team.
|Step||Client||Service Provider||Duration (Under Normal Circumstances)||Person in Charge||Forms|
|1||Walk-in clients will be briefed; Groups or LGUs should submit a letter request to RED||Briefing on BUB Implementation Guidelines||3 hours to 1 day (depending on queries)||BUB officers and members||BUB
|2||Submit project proposals and other requirements||Conduct table evaluation and assessment of the documents submitted||1 day||BUB officers and members||DA Forms|
|3||Identify project site||Conduct site validation and prepare validation report||3 days (includes travel from office to site)||BUB officers and members||DA Validation Form|
|4||Submit and comply revision of propo-sals and other documents||Assess submitted revisions and other documentary requirements; Prepare validation report||1 day||BUB officers and members|
|5||Comment on MOA||Prepare MOA between DA and proponent||Half day||BUB officers and members||DA MOA|
|6||Verify the fund transfer||Transfer funds to LGU||Half day||Finance Division|
|7||Submit Liquidation of transferred funds||Assess liquidation report submitted||1 day||Finance Division||LGU form|
|8||Present the physical accomplishment||Monitor and evaluate project accomplishments; Prepare monitoring report||3 days from office to site||BUB officers and members||DA
|9||Acceptance of completed project||Conduct project turn-over ceremony Issue Transfer & Acceptance Certificate||1 day||RED & BUB