Planning Monitoring and Evaluation Division

Frontline Services

Responsible for the formulation and integration of plans and programs emanating from all units of the Regional Field Office;

Responsible for data analysis and monitoring of the implementation of plans and programs through the management information system.

BUB Project Implementation

Who may avail of the services?

Municipalities with GAA-Approved BUB projects

Civil Society Organizations involved in the preparation and implementation of BUB Projects

Stakeholders in the BUB implementation

Duration:

BUB Implementation Guidelines briefing can be conducted half day to one day

Table evaluation of documents - half day for non-infra and one day for infra projects

Site validation - 1 to 3 days, depending on the project location

Fund transfer - minimum of half day, depending on the bank process

What are the Requirements?

Project Proposal;

Liquidation of Cash Advances received by Commission on Audit;

SB Resolution allowing the Local Chief Executive (Municipal Mayor) to enter into MOA;

Photo-copy of the most recent Good Financial Housekeeping (GFH) issued by DILG;

Photo-copy of Certificate of Public Financial Management (PFM) from DBM;

Certificate of Counterpart from the Municipal Treasurer or AIP indicating the counterpart;

Program of Works (for infrastructure projects);

Cost Estimates and Detailed Engineering Design (for infrastructure projects);

Validation Report by the BUB Team.

Procedure

Step Client Service Provider   Duration (Under Normal Circumstances)   Person in Charge   Forms
1 Walk-in clients will be briefed; Groups or LGUs should submit a letter request to RED Briefing on BUB Implementation Guidelines 3 hours to 1 day (depending on queries) BUB officers and members BUB 
Guidelines
2 Submit project proposals and other    requirements Conduct table evaluation and assessment of the documents submitted  1 day   BUB officers and members  DA Forms
3 Identify project site Conduct site validation and prepare validation report 3 days (includes travel from office to site) BUB officers and members DA Validation Form
4 Submit and comply revision of propo-sals and other   documents Assess submitted revisions and other documentary requirements; Prepare validation report 1 day BUB officers and members  
5 Comment on MOA Prepare MOA between DA and proponent Half day BUB officers and members DA MOA
6 Verify the fund  transfer Transfer funds to LGU Half day Finance Division  
7 Submit Liquidation  of transferred funds Assess liquidation report submitted 1 day Finance Division LGU form
8 Present the physical accomplishment Monitor and evaluate project accomplishments; Prepare monitoring report 3 days from office to site BUB officers and members DA 
Monitoring 
Report Form
9 Acceptance of completed project Conduct project turn-over ceremony Issue Transfer & Acceptance Certificate 1 day RED & BUB 
officers & 
members
DA Forms
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